Quotations – Rajawali Adikarya

What Is?

A quotation (or bid) is a statement of price, terms of sales, and description of goods or services offered by a supplier to a prospective purchaser. When given in response to a query, it is usually considered an offer to sell.

SYSPRO’s quotation system provides the flexibility of producing quotes with multiple offers for stocked and/or customized (estimated) items for existing or prospective customers.

When a quotation is accepted the system can created the necessary sales order, jobs and purchase orders.

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SYSPRO Solution

The Quotations system enables the entry and maintenance of quotations, the printing of free-format quotations and, upon confirmation of the quote by the client, the confirmation of the details into Work in Progress, Sales Orders and Purchase Orders.

The Quotations module generates quotes, which emulate sales orders, with up to five quotation quantities per line.

Prices are calculated through price mark-ups based on a percentage of individual labor/material costs, and/or using a specified rate indicator for labor and/or using an entered price for material. In addition three global markup percentages can be entered all labor, material and the total.

When the quotation is accepted, it can be used to record a sales order and, where necessary, a chain of master and sub-jobs to support it. Purchase requisitions and purchase orders can be created for special bought-out items or when shortages exist for bought-out items anywhere in the sales order/job chain.

Besides using the Quotations module for quoting, SYSPRO has a simplified quoting system that can be used within Sales Order Entry, called Quick Entry. You use the Quick Entry function to enter quotes in a rapid and effective manner without having to enter all the details associated with the entry of a normal order. It is ideally suited to a telesales environment, where speed of entry is important and the facility to enter a quote rather than an order is vital. The quote can be stored for retrieval at a later stage and then converted into an order for a specific customer.

Process Flow

The quotation business process flow begins with a request for a quotation from a customer or potential customer. The salesperson who receives this request generates a quotation, and if the customer is happy, the quotation is confirmed.

This is followed by the generation of a sales order. The planner, who is responsible for managing the inventory levels, uses the sales order to plan the manufacture of any made-in items. An estimate is performed, which is made available for the customer.

The Quotation cycle

Integration

Quotations cannot run standalone and integrates with the following modules:

Accounts Receivable:

Quotations are linked to Customer information stored in Accounts Receivable.

Inventory:

Inventory stock code information can be linked to stocked lines on a quotations.

Sales Orders:

When confirming a quotation, you can optionally create sales orders.

Purchase Orders:

When confirming a quotation, you can optionally purchase orders.

Product Configurator:

You can use the product configurator to create a stock or non-stock item for quotation.

Bill of Materials:

Operations and components are linked to estimates.

Work in Progress:

When confirming a quotation you can optionally create jobs.

Requirements Planning:

Demand from quotations can optionally be included in the Requirements Planning calculation if the probability factor on the quotation is greater than the value entered in the Requirements Planning Setup.

Essential and Recommended Modules

Essential

None

Recommended

Accounts Receivable
Inventory
Purchase Orders
Sales Orders
Work in Progress

Quotations Integration to other SYSPRO solutions

For more info about Syspro, you can also visit the Syspro website at Syspro

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