Foundation And SecuritySyspro

Electronic Signatures

What is it ?

With fraud becoming more frequent these days, and legislation making managers more responsible to their shareholders for losses, you need to have more control over your system. You need a means of controlling who can perform which task, and prevent others from doing so. You need to track when tasks were performed, and be able to prove who performed them.​

​Legislation such as Sarbanes-Oxley, and King III, attempt to instil corporate governance and make businesses more responsible for what happens within their organizations. This includes items such as segregation of duties, where you prevent the same person who raised a requisition from approving it, and even approving and making the payment to the supplier. If the same person can perform two or more consecutive processes in this string you open yourself up to potential fraud.

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SYSPRO Solution

​SYSPRO Electronic Signatures provides authentication and tracking of system activity against key business processes and sensitive data.

Electronic Signatures can be used to allow/prevent operators, groups or roles from performing specific tasks and log when the task is performed. When a task is performed that is under control of electronic signatures, you can be confident that this task was performed by the specified operator, as at the point when the task is performed the operator is prompted for their password. So, even if an operator left their workstation unattended, the person attempting to perform the task will need to provide the original operator’s password before the task is completed. ​

​​In addition, the electronic signature can be configured to send an email, run a VBScript, run any Net Express program, run any application, write to the message inbox, or run an SRS report, in much the same way as Events/Triggers. Conditional logic can also be set so that an electronic signature trigger is only fired when additional conditions are met.​

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Process Flow

The Electronic Signatures system is turned off by default. Once turned on it becomes secure by default, unless the Administrator turns this facility off. Under these circumstances, although every transaction is allowed, each of these will be tracked.

​Electronic signatures can be controlled system-wide, by company, by group, by operator or by role. The transactions can be configured as set to all secured by eSignatures/all allowed/all denied/all log only/all excluded or each transaction can be configured individually.

If configured individually, a transaction can be:

  • Under the control of eSignatures (either requiring a password, or an OK/Cancel prompt with the default set to OK or Cancel)
  • Allowed
  • Denied
  • Set to log the transaction, but with no additional input from the operator
  • Excluded from eSignatures​

​​The Administrator can also set a date range when this is in effect, or define it as Always.​

​Conditions can be set against transactions to refine how they work. Such as when adding a customer, the trigger can be set to allow a customer to be added without any operator input, unless the braanch is Head Office, in which case a password is required.

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Integration

Each transaction can be configured to maintain a detailed audit trail. The Administrator can select which fields are to be included in the log by checking the box alongside the variable names. There are two types of variables, those that contain information specific to this transaction type, and system variables (such as operator code, operator name, email address, company ID, date, company date, etc.).

Each transaction can be configured to fire one or more triggers if the transaction was successful. The available trigger types are listed below. Any number and combination of these can be configured:

  • ​Send an email (to notify a manager that a particular transaction is occurring, for instance)
  • Run a VBScript that is specific to this transaction
  • Run any Net Express program
  • Run any application
  • Write to SYSPRO’s message inbox
  • Run a SYSPRO Reporting Services report

​If multiple eSignature events will be fired by the transaction (such as “Whenever stock on hand changes”, “Stock on hand < Safety level”, and “Stock on hand < 0” )the most restrictive of the conditions would apply. So if any of these transactions were defined as Denied, the transaction would be denied.

 

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Syspro. Syspro Indonesia. Syspro Implementor. ERP Indonesia. ERP Small Medium. ERP Implementor. Small Medium ERP. Small Medium ERP Software. Small Medium ERP Implementor. ERP Implementer. ERP Implementation. Syspro Implementer. Syspro Implementation. Small Medium ERP Implementer. Small Medium ERP Implementation. ERP Manufacturing Software. ERP Manufacturing Systems. ERP for Manufacturing. ERP for Manufacturing Industry. ERP Distribution Software. ERP Distribution Systems. ERP for Distribution. ERP in Distributon. ERP for Distribution Industry. ERP Financial Software. ERP Financial Systems. ERP for Financial. ERP in Financial. ERP for Financial Industry. ERP EPC Software. ERP EPC Systems. ERP for EPC Companies. ERP for EPC Industry. ERP Solution for EPC Companies. Budget Planning. E-Budgeting. Financial Consolidation Software. SAP Indonesia. SAP Implementor. SAP Implementer. SAP Implementation. SAP ERP.